MOST POPULAR REQUESTS
BROKER DEPOSITS AND WITHDRAWALS
How to deposit free-trading shares into your brokerage account, and vice-versa.
LEGEND REMOVALS
How to remove the restriction from your shares, and why it's so important to do it right.
PRINTABLE FORMS
ADDITIONAL RESOURCES
How to Transfer Shares
Check out our video below as we guide shareholders through the process of changing ownership of shares to someone else.
TRANSFER CHECKLIST
We make transfers as simple as possible. Use our easy checklist below to verify you’re sending in everything necessary:
- Original Stock Certificate(s) (if applicable)
- General Letter of Instructions or endorse the back of certificate with a Medallion Signature Guarantee (only if changing registration or DWAC DEPOSITS)
- Transfer fees
- Send complete package to: inbox@cleartrusttransfer.com or to 16540 Pointe Village Drive Suite 210 Lutz, FL 33558.
Note: A unique reference number is assigned for each transfer and issuance request we receive. To expedite processing, please reference your reference number on any subsequent documents you send to us. We may request additional documents that may be required depending on the transfer.
ENDORSING YOUR SHARES
If you want to transfer your stock, you have two choices to endorse it:
Stock Power / Letter of Instructions
- You can sign one Medallion Guaranteed stock power or letter of instructions to represent all the certificates in your name that you wish to transfer.
- Typically, if you are submitting your stock through a broker dealer, they will prefer you use a stock power. Please ask your broker if you are unsure.
Back of Certificate
- You must sign the back of each certificate you want transferred and have each one Medallion Guaranteed
if
you are not providing a Medallion Stamped Stock Power to cover all the certificates.
WRITTEN INSTRUCTIONS
All instructions to transfer and deliver your stock must be in writing. We do not accept verbal instructions for transfers and delivery as an additional means to protect your stock.
Check the chart below to see if an original is needed or if a copy is acceptable:
| Original Required | Copy Acceptable |
|---|---|
| Stock Certificate | Instruction Letter |
| Stock Power | Representation Letters |
| Surety Bond | Legal Opinion |
| Affidavit of Loss |
PROCESSING TIMES
Our priority is processing your transfer as soon as possible.
- For routine items submitted with all necessary and proper documentation (including transfer fees), we will turn your item between 1-3 business days.
- For legend removals or other non-routine items with all necessary and proper documentation (including transfer fees), we generally turn your item within 1-5 business days.
- We offer RUSH processing where your request will be reassigned to our rush queue in the order received above the standard queue, for an additional fee. This will take effect from the moment that ALL necessary and PROPER documentation is received (including rush & transfer fees).
IDENTIFICATION NUMBERS
- IDs allow us to securely identify you if you call to confirm confidential information about your stock ownership and transfers.
- IDs for US shareholders are required in the event that a cash dividend is paid to you. If we do not have your ID on file, we must withhold your dividend check.
- IDs help us to conform to OFAC and Patriot ACT requirements.
- IDs prevent the ambiguity of stock ownership.
WE REQUIRE THE FOLLOWING:
| Shareholder | Identification Number |
|---|---|
| US Residents | Social Security Number |
| US Companies | Tax Identification Number |
| Canadian Residents | Social Insurance Number |
| Canadian Companies | Business Identification Number |
| Foreign Residents | Passport, Driver’s License, or Equivalent ID Number |
| Foreign Companies | No ID Required* |
Note: In the case of companies outside the US and Canada, ID’s are not required. However, additional documentation may be required to confirm the identity of a caller, the validity and existence of the company, or maintain OFAC and Patriot Act compliance.
TRANSFER FEES
Need help calculating your transfer fee? Please e-mail us and provide the following:
- The number of certificates you are sending in for transfer
- The number of certificates you want back
- Whether the original certificates are restricted or free trading
- Whether the new certificates will be restricted or free trading
- Whether you want rush or standard processing
Have more questions about making a transfer?
Visit the Transferring Stock section of our
FAQ page.
ClearTrust participates in Paperless Legals. Certain legal documents need not be presented when the transfer is accompanied by a proper Medallion Guarantee Endorsement.