COMMUNITY BANKS
We are the only transfer agent in the country
dedicated to serving banks.
STRATEGIC SHAREHOLDER SOLUTIONS FOR FINANCIAL INSTITUTIONS
FULL-SERVICE SOLUTION
Comprehensive transfer agent services delivering operational efficiency and regulatory compliance while reducing overhead costs.
Key Benefits:
- 30-40% cost reduction compared to in-house operations
- Comprehensive securities compliance management
- Dedicated U.S.-based service team
- Digital record management with real-time access
- Seamless DTCC/market integration
WHITE LABEL PARTNERSHIP
Maintain your brand presence while leveraging our infrastructure and expertise.
Strategic Advantages:
- Direct control of investor relationships
- Reduced compliance and operational risk
- Lower staffing overhead
- Full visibility of stock activities
-
STRATEGIC PROJECTS
Specialized solutions for specific corporate actions and strategic initiatives.
Available Services:
- M&A Exchange Agent Services
- Holding Company Formation
- DWAC/FAST/DRS Processing
- Dividend Program Management
- Tender Offer Administration
- Proxies/Shareholder Meeting Administration
- Print + Mail Services
"ClearTrust's friendly and patient approach made a complex process feel manageable. They took the time to explain everything clearly, making sure we understood each step of the process."
- Renee Carlstrom, Community Financial Services Bank
2 Biggest Fears About Outsourcing Resolved:
1. maintaining control
Contrary to common misconceptions, outsourcing doesn't mean relinquishing control of your shareholder services. ClearTrust understands the unique needs of community banks and offers customizable solutions. You retain oversight and decision-making power, while we handle the day-to-day operations according to your specifications. This partnership approach ensures that your policies and preferences are always at the forefront.
2. preserving shareholder relationships
The concern about losing the personal touch with shareholders is valid, especially for community banks that pride themselves on strong local relationships. However, the right transfer agent sees itself as an extension of your team, not a replacement. ClearTrust works closely with you to understand your culture and values, ensuring that every interaction with your shareholders reflects the level of care and attention they've come to expect from your bank.
In fact, many banks find that outsourcing actually enhances shareholder satisfaction. With dedicated professionals handling inquiries and transactions efficiently, shareholders often report higher levels of service and responsiveness.
Are you thinking
about using another
Transfer Agent?
Are you a bank
thinking about
handling it internally?
3 Steps to Happy Shareholders
Step 1: Schedule Meeting
Join us for a free exploratory meeting as we assess your needs and situation with our team.
Step 2: Execute Plan
We'll take care of transferring data, notifying industry participants, and customizing shareholder materials.
Step 3: Experience Support
We'll ensure ongoing communication and updates so you don't have to worry. Now relax – you’re with ClearTrust.
REDUCE RISK
SAVE TIME
IMPROVE EXPERIENCE
3 Clear Promises to Earn Your Trust
1. We will be safe to work with
Can I trust my transfer agent? That question should be at the top of your list when deciding on who to partner with. We have a board seat on the Securities Transfer Association. If they trust us, so can you. We’ve been down the path of securities compliance many times, and we love guiding clients through the process - every step of the way. Your shareholder record keeping, and more importantly, your shareholder relationships are safe and secure with us. We’re so trusted by our clients and their shareholders, trust is in our name.
2. We will be easy to work with
Discover why so many companies are coming to us. Unlike many of the big firms, we won’t send your requests through a black hole, and you’ll actually enjoy the experience of talking with us. You hate automated phone service; so do we. That’s why we personally answer the phone when you call. We’re based in the south, so you’ll enjoy friendly, hospitality-driven service. Your world moves fast, so you’ll love how quickly we respond to you and your shareholders. We’ll collaborate so well with you, you’ll think of us as another team member.
3. We will keep your shareholders happy
We want your shareholders to love your company. We realize we’re an ambassador for you to your shareholders, and we take that responsibility seriously. Our goal is for every interaction with your shareholders to be the best part of their day. Whether your shareholders prefer digital interactions or speaking live to someone, we’re flexible to their needs. Our team has been trained to patiently handle the needs of both older and younger demographics. Happy shareholders are good for all of us. You can sleep at night knowing that your shareholders are in good hands. We promise!
THINKING OF LISTING ON OTCQX FOR BANKS?
Hiring an independent transfer agent is a requisite of listing. Large transfer agents tend to overlook smaller banks. They aren't able to give your shareholders the custom, personalized service you'd like. ClearTrust is SOC-1 audited and qualified to serve community banks.
General listing process:
- Put your financials in order. Provide two years of audited consolidated financial reports for non-SEC reporting banks, or two years of reported filings for SEC-reporting banks.
- Issue shares to your investors. A minimum of 50 investors with at least 100 shares each is required. ClearTrust can issue shares in certificate or book entry form, and will serve as record keeper and liaison for your shareholders.
- Make shares tradable. Either traditional IPO or "Slow PO" are viable options. ClearTrust is your ally through the entire process. We can obtain your CUSIP number, introduce you to market makers, and apply for DTC and DWAC/FAST eligibility to facilitate cost-effective trading for your investors.