COMMUNITY BANKS
OPTION 1: OUTSOURCE TO CLEARTRUST
Appoint ClearTrust as your transfer agent and let us take care of all your shareholder record-keeping needs for you. Advantages include:
- Significant cost savings compared to maintaining records in house
- Dedicated, USA-based agent available to help your shareholders, saving you time
- Digital shareholder record maintenance, easily retrievable at your request
- Fully compliant handling of all stock transactions and corporate actions
- Streamlined shareholder meeting administration
- Dividend reinvestment and stock purchase plan administration
- Online account access available both to you and your investors
- Lost shareholder searches and escheatment prevention services
- Interface with the Depository Trust & Clearing Corporation and all stock exchanges
- Better service and lower rates than large commercial transfer agents; compare here
OPTION 2: OUTSOURCE A LA CARTE TO CLEARTRUST
Based on your bank's particular needs, select a la carte the services that ClearTrust performs for you. Services available a la carte include:
- Share registry maintenance
- DWAC/FAST/DRS processing
- Dividend payments
- Dividend reinvestment plan administration
- Annual meeting administration
- Lost shareholder searches
- Shareholder mailings
- Corporate actions and exchanges
OPTION 3: WHITE LABEL WITH CLEARTRUST
Continue to interface directly with your shareholders while ClearTrust performs transfer agent functions behind the scenes. Advantages include:
- Maintain close, direct relationships with investors
- Remain intimately involved in all stock activity
- Reduce staffing needs to relationship management only
- Reduce compliance risk by relying on industry-dedicated professionals
OPTION 4: TRAINING AND EDUCATION WITH CLEARTRUST
ClearTrust offers both on-site and remote training and education to bank staff in matters related to transfer agent policies and procedures, compliance, red flags, and general industry education. Contact us to get started.
Are you thinking
about using another
Transfer Agent?
Are you a bank
thinking about
handling it internally?
3 Steps to Happy Shareholders
Step 1: Schedule Meeting
Join us for a free exploratory meeting as we assess your needs and situation with our team.
Step 2: Execute Plan
We'll take care of transferring data, notifying industry participants, and customizing shareholder materials.
Step 3: Experience Support
We'll ensure ongoing communication and updates so you don't have to worry. Now relax – you’re with ClearTrust.
3 Clear Promises to Earn Your Trust
1. We will be safe to work with
Can I trust my transfer agent? That question should be at the top of your list when deciding on who to partner with. We have a board seat on the Securities Transfer Association. If they trust us, so can you. We’ve been down the path of securities compliance many times, and we love guiding clients through the process - every step of the way. Your shareholder record keeping, and more importantly, your shareholder relationships are safe and secure with us. We’re so trusted by our clients and their shareholders, trust is in our name.
2. We will be easy to work with
Discover why so many companies are coming to us. Unlike many of the big firms, we won’t send your requests through a black hole, and you’ll actually enjoy the experience of talking with us. You hate automated phone service; so do we. That’s why we personally answer the phone when you call. We’re based in the south, so you’ll enjoy friendly, hospitality-driven service. Your world moves fast, so you’ll love how quickly we respond to you and your shareholders. We’ll collaborate so well with you, you’ll think of us as another team member.
3. We will keep your shareholders happy
We want your shareholders to love your company. We realize we’re an ambassador for you to your shareholders, and we take that responsibility seriously. Our goal is for every interaction with your shareholders to be the best part of their day. Whether your shareholders prefer digital interactions or speaking live to someone, we’re flexible to their needs. Our team has been trained to patiently handle the needs of both older and younger demographics. Happy shareholders are good for all of us. You can sleep at night knowing that your shareholders are in good hands. We promise!
THINKING OF LISTING ON OTCQX FOR BANKS?
Hiring an independent transfer agent is a requisite of listing. Large transfer agents tend to overlook smaller banks. They aren't able to give your shareholders the custom, personalized service you'd like. ClearTrust is SOC-1 audited and qualified to serve community banks.
General listing process:
- Put your financials in order. Provide two years of audited consolidated financial reports for non-SEC reporting banks, or two years of reported filings for SEC-reporting banks.
- Issue shares to your investors. A minimum of 50 investors with at least 100 shares each is required. ClearTrust can issue shares in certificate or book entry form, and will serve as record keeper and liaison for your shareholders.
- Make shares tradable. Either traditional IPO or "Slow PO" are viable options. ClearTrust is your ally through the entire process. We can obtain your CUSIP number, introduce you to market makers, and apply for DTC and DWAC/FAST eligibility to facilitate cost-effective trading for your investors.