Essential Services

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FAST/DWAC/DRS PROCESSING

We offer full service interfacing with DTCC for electronic deposit of shares into brokerage accounts and street names. This makes transactions quicker, easier and more efficient than traditional transfers.

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SHAREHOLDER RELATIONSHIP MANAGEMENT

Our in-house customer service team answers calls directly. We assist shareholder inquiries about account maintenance, transfers, share deposits, the restriction removal process and more. We go above and beyond to educate shareholders and build relationships with them.

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ONLINE ACCESS TO CLEARCONNECT

Issuers can download reports in PDF and Excel formats; review proxy progress; and look up shareholder information. It’s all at your fingertips: whenever and wherever. Shareholders can submit contact information changes, download their account statements, vote in proxies, download tax forms and more.

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FULLY COMPLIANT RECORD KEEPING

Our record keeping revolves around convenience for you and compliance for regulations. This includes all classes of stock and warrants for compliance with SEC, FINRA, IRS, State and Patriot Act. This means less for you to worry about so you can focus on growing your company.

 

ENHANCED SERVICES

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PROXY SERVICES

Rely on the integrity of your registered transfer agent to calculate tabulations of proxies. Not only that, but we help with everything from assembling proxy packets, executing mail solicitations, broker searches for street name votes and sending daily voting reports to your CFO and key personnel.

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SHAREHOLDER MEETING ADMINISTRATION

Conduct streamlined, cost-effective and result-oriented meetings through ClearTrust’s expertise management. We establish an SEC-compliant timeline for annual meetings, special meetings and distribution of information statements. This includes web-hosting documents on a SEC-compliant web page for 12 months.

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DIVIDEND PAYING AGENT

We provide a complete suite of paying agent services for both cash and stock dividends. We can do checks, wires and ACH payment options to your dividend-receiving shareholders. If your current transfer agent isn’t able to perform dividend payouts, ClearTrust can act as an exchange agent exclusively for this service.

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DIVIDEND REINVESTMENT PLAN ADMINISTRATION

We customize an administration plan with a dedicated support team to handle the entire process of your company’s DRIP plan.

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LOST HOLDER RECOVERY & ESCHEATMENT

Proactive international database searches help locate your shareholders and minimize escheatable assets. We help with proper escheatment of abandoned property as needed. We strive to resurface lost holders to provide the most up-to-date contact information of your shareholders.

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SHAREHOLDER MAILINGS AND E-MAILINGS

We provide affordable and efficient communications to both registered and street shareholders, helping you comply with SEC regulations or simply maintain proactive communications with investors. This could be for information updates on the company such as buy backs and exchanges; upcoming dividends; corporate actions; mass statement distributions and more.

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CORPORATE ACTIONS

Cleartrust will instruct a thorough due diligence of your paperwork, coordinate and notify DTC and FINRA (if applicable), and handle any shareholder inquires about the corporate action. We do all of this to ensure the proper handling of corporate name changes, stock splits, spin-offs, stock dividends, etc.

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CUSTOMIZED STOCK CERTIFICATES

ClearTrust graphic artists create custom certificates using your logo and corporate colors to reflect your brand.

 

CLEARTRUST EXCLUSIVES

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VIRTUAL CORPORATE ACCOUNT MANAGEMENT

From our website, you may issue shares, set up an annual meeting and proxy, create a shareholder mailing, order certificate inventory, and generate shareholder lists.

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CUSTOM REPORTING AND RECONCILIATION

In addition to hundreds of standard reports, customized reports and reconciliation work for your records are available to you and your auditors.

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DIGITAL ARCHIVE GENERATION

Every document submitted to ClearTrust is scanned and archived, allowing us to generate even years of records at your request within moments.

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STREET NAME (NOBO) ANALYSIS

Curious as to who bought or sold your stock this month? We track and analyze your street investors from month to month, generating an executive summary of stock movement.

 

ADDITIONAL OFFERINGS

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RELIABLE XBRL & EDGAR FILING

The SEC Rule—“Interactive Data to Improve Financial Reporting”—requires domestic and foreign companies using US GAAP to provide their financial statements in the XBRL format. This includes current reports, registration statements, and transition reports that need to be filed in the change of a fiscal year. We help make these filings fast, affordable and friendly for issuers of all sizes.

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ASSISTANCE GOING PUBLIC

ClearTrust has extensive experience in the process of going public. We collaborate with you, your attorney, market maker and other key contributors to make it as smooth of a transition as possible.

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DTC ELIGIBILITY

Becoming DTC eligible means that your securities are qualified for deposits into the Depository Trust Company and allows for the transfer agent to hold securities in it’s nominee name. Management of the DTC eligibility process is a FREE service we offer to all of our clients. Once DTC eligible, companies can apply for additional services through DTC such as the FAST system.

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FAST Eligibility

FAST (Fast Automated Securities Transfer) eligibility is an essential step for newly public companies. It allows for electronic clearing of trades through DWAC deposits/withdraws and DRS deposits/withdraws. This reduces the time and cost of trades for investors and can help increase liquidity. We apply on your behalf and help you from start to finish with the process.

 

specialized assistance

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TRAINING & EDUCATION

Customized training performed on-site or remotely, covering topics related to compliance, transfer agent regulations and industry best practices.

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WHITE LABELING

Outsource all or part of your share registry needs to our back office as you maintain direct interaction with your investors. We handle the nitty gritty while you focus on relationships and building your brand.